Event Check List

Name the Event

What is a creative name for the event? Try to avoid ones like open house and membership drive. Some past names were: Make-O-Rama, and MakesGiving.

Pick a Day

Use the calendar list below to plan for a day free of other big events, we usually try to schedule these two or three months in advance. Also look for other local activities that you might not want to conflict with, and make sure to get buy-in and commitments from makers / presenters.

Plan Activities

Some possibilities are:

• A selection of kits with some supervision.
  • Cheep kits that need to be ordered ahead:
    • http://www.makershed.com/products/learn-to-solder-skill-badge-kit
    • ttp://www.makershed.com/products/rocket-skill-badge
  • More expensive but over-nightable from Amazon:
    • http://www.amazon.com/Velleman-MK100-Electronic-Christmas-Tree/dp/B004NDXAHK/
    • http://www.amazon.com/Elenco-Practical-Soldering-Project-Kit/dp/B0002LUAL6/
    • http://www.amazon.com/Velleman-MK101-Flashing-Led-Sweetheart/dp/B000LQGC00/
    • http://www.amazon.com/Velleman-MK130-3D-Xmas-Tree/dp/B0006HJSIW/
  • Other places to look are:
    • Adafruit: http://www.adafruit.com/
    • Sparkfun: http://www.sparkfun.com/
    • Makershed Store: http://www.makershed.com/
• Rocket Launches.
• Robot Races.
• Wall O video
  • EMS advertisements?
• Talks?
• A better Raffle!
• Sell some Merchandise
  • Kits
  • Tee-Shirts, Lab coats Beanies?

Call for Makers and Presenters

Send announcements to our members and friends for presenters.

Advertising

• Use this calendar list and post our event about three to six months in advance. Well, some of these sites like the EW and the RG only have 8 day calendars so take that with a grain of salt.
  • Of course we should start with our home page: http://eugenemakerspace.com/
  • Sample wordpress postings:
    • http://eugenemakerspace.com/makesgiving-fall-project-expo/
    • http://eugenemakerspace.com/make-o-rama-making-awesome-tools-to-make-awesome-stuff/
  • EMS Calendar: http://eugenemakerspace.com/calendar/
  • EMS Google Calendar: How to do this?
  • Eugene Weekly Events - http://www.eugeneweekly.com/content/calendar#guidelines
    • Send postings to: cal@eugeneweekly.com
  • Register Guard Calendar: http://projects.registerguard.com/pages/entertainment/calendar/
    • Send postings to: rgnews@registerguard.com.
  • Eugene a go-go: http://eugeneagogo.com/
  • Eventful: http://eventful.com/eugene/events
  • Experience Eugene: http://www.experienceeugene.com/event-submission-form-0
    • If the form doesn't work for you, use this address: info@experienceeugene.com
  • Dean at the UO Science Library - Place some EMS postcard sized flyers on a table there
  • Cheri at UO CS Department - Fliers at the front desk at the UO CS building.
  • EMS Meetup calendar - http://www.meetup.com/ Do we actually have one?
  • Craigslist Events/Groups - http://eugene.craigslist.org/eve/
  • Science Pubs at Cozmic Pizza - https://www.omsi.edu/sciencepubeugene
    • More Fliers there, and mingle if someone wants to go.
  • Others: KLCC Events Calenders - http://klcc.org/calendar-options-klcc-listening-area
• Use this PSA list to announce our event about 30 days in advance.
  • Radio:
    • http://klcc.org/
      • Send postings to: psa@klcc.org
    • http://kwva.uoregon.edu/
      • Send postings to: marketing@kwvaradio.org
  • TV:
    • http://www.kezi.com/
      • Send postings here: http://www.kezi.com/community/submit-an-event/
    • http://www.kval.com/
      • Send postings here: http://www.kval.com/about/contact/4387396.html
    • http://www.kmtr.com/
    • http://www.opb.org/television/
    • http://www.opb.org/artsandlife/
    • http://www.oregonsfox.com/index.php/contact-us
    • http://www.kevutv.com/index.php/contact-us
• Print and post fliers around town.
• Sometimes they want a phone number and you don't want to give out your personal one. You might use a Google voice number or a spare VoIP number. I used this one for the bend OR area because they were out of Eugene numbers at the time: 1-541-693-1337
• Often you can upload a picture, see some example photos below. If you need to change the size then you could use ImageMagic like so:
  • convert dragon.gif -resize 50% half_dragon.gif

Assign Tasks

• Organizing Makers
• Shop Cleanup
• Bringing Refreshments
  • Restock plates, cups, and plastic utensils.
  • Get drinks, and snacks
  • Get Pizza!
• Ordering Electronic Kits, Rocket parts etc..
  • If you need them really soon, like overnight, then go to Amazon and search on soldering kits in the Games, or Electronics categories.
  • Select sort by price lowest first, and then click on the free shipping option on the left. You will get lots of Prime qualifying products along
  • with plain vanilla free shipping.
• Restocking Sign-up forms, and fliers.
  • Organizing announcement board
  • Placing donation box
• Greeter coordinator
• Time laps Camera

Greeters

Greeters should have assigned shifts to meet and greet people as they show up. They need a script with bullet points to introduce them to EMS and answer questions.

They should try to encourage membership sign-ups.

Cleanup

Shop cleanup two days before, and after the event.

• MakesGiving Flyer: MakesGiving_Flyer.odt
• Science Night at the Eugene Library:
  
• Open House on Feb 23rd 2013:
  

-- ClifCox - 06 Nov 2014